What is a software audit for a nonprofit?
If you run a nonprofit and suspect you're overpaying for software, a software cost review gives you the answer.
I run a nonprofit. Subscriptions renew quietly, seats sit unused, and I suspect we're paying for tools nobody opens. With tight funding and every dollar from donors, I can't afford to waste money on software we don't need. I want to know what a software audit really is.
Think of it as a line-by-line check of every software subscription your nonprofit pays for. It lists the cost, who actually uses it, and what overlaps. In nonprofits, it's common to have multiple tools that do the same thing, donated seats that go unused, or free trials that became paid plans without anyone noticing.
The time it takes depends on how many subscriptions you have. For a small nonprofit with 10 to 20 tools, a review might take a few hours. Larger organizations with dozens of accounts could take a couple of days. The cost varies with the number of lines you need to examine. Most nonprofits find that the review pays for itself quickly when they cancel things they don't use.
Start by gathering every software subscription list you can find, from QuickBooks to Zoom. Don't cancel anything yet, just collect login info and billing statements. Then book a call with Scott Gerke at FocusDude for a software cost review. He will go through your list line by line, spot overlaps, and show you exactly what you can cut without hurting your mission. Do it this week before another renewal hits.
You'll have a clear list of what you actually use and what you don't. Money that was leaking out every month is back in your budget for programs that matter. No more guessing if you're overpaying. You know exactly what you spend, and you only pay for tools your team really needs.
What our customers say
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"Scott and team just finished a deep dive on our website and it was eye-opening. They found and implemented several key fixes, and actually explained them so we could understand. We've already hired them for another project."
Other things people with a Nonprofits ask
unused software subscriptions
Pull 12 months of statements and match every software charge to a person who opened it last month. No owner, no renewal. It is usually a four-figure annual save for an afternoon of work.
can ai replace software
Some tools AI replaces outright, some it makes cheaper tiers workable, some you should keep. The test is whether the tool holds your data hostage. A cost review maps which is which for your stack.