Is your nonprofit paying for software nobody uses?
A software cost review for nonprofits finds the tools you keep paying for but nobody opens. Cancel them and free up cash.
Every month your nonprofit's credit card gets charged for a tool someone signed up for years ago. Nobody remembers who approved it or who still uses it. Nobody wants to be the one to cancel, in case someone else needs it. So the invoices just keep coming.
Nonprofits often end up with software that nobody uses. A staff member signs up for a donor database, a design tool, or a team chat app. They leave or the project ends. The subscription stays. Over months and years, these forgotten charges pile up. You might not even remember what half these tools do. Board members and volunteers may have signed up for things without telling anyone. No single person keeps track.
A software cost review looks at 12 months of your bank and credit card statements. For each software charge, Scott matches it to the person who last opened that tool. If nobody did, you cancel it. Most nonprofits uncover $2,000 to $5,000 a year in waste. The review takes one afternoon. The cost is a fraction of what you save. For a small nonprofit, the savings could cover a program grant. For a larger one, it might pay for a new staff member.
This week, pull your last 12 months of statements. For every software charge, ask: who used this last month? If you cannot name someone, mark it for cancellation. Do not renew anything without a clear owner. This simple step can save you thousands before the quarter ends. If you want help, Scott Gerke at FocusDude can do this for you. He will match every charge to an active user and handle the cancellations. You get a clean list of what you keep and what you stop.
After the review, your software bills are clean. Every subscription has an owner. You stop paying for tools nobody uses. The money you save goes back to your nonprofit's mission. You open the credit card statement without dread. You know exactly what each charge is for and who uses it. Your team stops wasting time on tools that do not help them.
What our customers say
"Scott went above and beyond anything we ever could’ve expected. He didn’t just teach our team to use Claude. He opened our eyes to a whole new way of working. He pulled our entire business together, rebuilt our sales process from the ground up, helped us get payroll organized, and got us ready to launch our new sales team. The real difference for us has been Scott. We are going to keep working with him long-term."
"Working with Scott has been amazing! His ability to ingest information, understand it, and then help you understand it is second to none. His work ethic is unlike any I've seen. Scott's forward-thinking mindset is incredibly refreshing and helpful. If you want your website to be found more easily, do yourself a favor and talk to Scott and his team. But don't stop there. Scott has a wealth of knowledge that can help you in so many ways."
"Scott and team just finished a deep dive on our website and it was eye-opening. They found and implemented several key fixes, and actually explained them so we could understand. We've already hired them for another project."
Other things people with a Nonprofits ask
software audit checklist
A software audit lists every subscription, what it costs, who uses it, and what overlaps. Most small businesses find 20 to 30 percent of their software spend does nothing.
can ai replace software
Some tools AI replaces outright, some it makes cheaper tiers workable, some you should keep. The test is whether the tool holds your data hostage. A cost review maps which is which for your stack.