Am I paying for software nobody uses?
If you run a professional services firm, a software cost review finds the tools your team stopped using and stops the monthly charges.
At a professional services firm, the credit card gets hit every month for tools nobody remembers signing up for. A project management app from 2022. A time tracker nobody opens. A collaboration tool one person tried. Nobody wants to be the one who cancels and breaks a client project. It’s a quiet drain that adds up fast.
Most professional services firms pay for 20 to 40 software tools. Some are essential. Others were tried once and forgotten. The problem gets worse because partners, managers, and admins each sign up for trials without a central list. Your team is busy with client work. Tracking software logins falls to the bottom of the list. No one tracks what is actually used month to month. The charges just keep coming.
A software cost review takes about a half day of your time. You pull 12 months of bank or card statements. The review matches each charge to a person who opened the tool last month. No login, no renewal. Most professional services firms find $2,000 to $7,000 a year in unused subscriptions. The review costs a flat fee, typically a few hundred dollars, which you earn back quickly.
This week, don’t cancel anything blind. You might cut off a tool the accounting team still needs. Instead, gather your last 12 months of statements. If you’d rather not spend the afternoon digging through charges, call Scott at FocusDude. He’ll do the line-by-line match, flag the dead subscriptions, and give you a clear list of what to cut and what to keep. One call can save your firm thousands a year.
After the review, you’ll have a clean list of software your firm actually uses. The monthly card bill will drop. You’ll know exactly who owns each tool and when it was last opened. No more paying for something just because nobody wanted to cancel it.
What our customers say
"Scott went above and beyond anything we ever could’ve expected. He didn’t just teach our team to use Claude. He opened our eyes to a whole new way of working. He pulled our entire business together, rebuilt our sales process from the ground up, helped us get payroll organized, and got us ready to launch our new sales team. The real difference for us has been Scott. We are going to keep working with him long-term."
"Working with Scott has been amazing! His ability to ingest information, understand it, and then help you understand it is second to none. His work ethic is unlike any I've seen. Scott's forward-thinking mindset is incredibly refreshing and helpful. If you want your website to be found more easily, do yourself a favor and talk to Scott and his team. But don't stop there. Scott has a wealth of knowledge that can help you in so many ways."
"Scott and team just finished a deep dive on our website and it was eye-opening. They found and implemented several key fixes, and actually explained them so we could understand. We've already hired them for another project."
Other things people with a Professional Services ask
software audit checklist
A software audit lists every subscription, what it costs, who uses it, and what overlaps. Most small businesses find 20 to 30 percent of their software spend does nothing.
can ai replace software
Some tools AI replaces outright, some it makes cheaper tiers workable, some you should keep. The test is whether the tool holds your data hostage. A cost review maps which is which for your stack.